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Send  Share  RSS  Twitter  18 Feb 2010

LOGISTICS: Free Up Your Office Space

 





Recent Gauteng Business News

The growing rules and regulations that govern the retention of records are compelling companies and organisations to store an increasing number of documents, many of which need to be kept for more than 10 years.

But let’s face it, storing boxes and boxes of business critical documents in your office takes up valuable space, and can end up being extremely costly, as companies may need to rent additional office space simply for this storage.

Not to mention that offices are often not the most practical place to store documents nor are they the ideal place to ensure that they are well preserved, with problems such as leaking air conditioning and burst geysers resulting in damage far more frequently than most of us appreciate. Finding documents when necessary can also become challenging with this method, and the space taken up could be put to better use as a place for another employee.

A far more cost effective and convenient method of storage is to outsource this function to a specialised company.

These companies specialise in scanning documents to electronic format for easier access and searching, storing of necessary paper documents in secure, climate controlled locations for optimal preservation, confidential destruction of records once storage of the physical paperwork is no longer needed, and recycling of destroyed documents in order to minimise environmental impact.


 
 
 
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