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WORKSPACE: Collaborative Workspaces is the Way Of the Future


Recent Gauteng Business News

Global research from Johnson Controls has revealed there is a gap between the amount of teamwork that today's workplace can support and the collaborative workspaces that office workers anticipate using in 2020.

The study, which reports results from 1,700 respondents in seven countries, shows that office workers expect to spend more time working in team spaces that incorporate collaborative technologies, such as interactive digital screens, touch surfaces and live video streaming from locations around the world. This shift to working in virtual teams using a range of technologies is coupled with a decrease in the amount of time that office workers expect to spend at their desks, on the phone, or in traditional meeting rooms.

Johnson Controls GWS, Director of Global WorkPlace Innovation, Dr. Marie Puybaraud, said: "We know that collaboration between white collar office workers is a principal driver of creativity, innovation and therefore business advantage. It allows teams to become more than the sum of their parts. Although some collaborative technologies are used today, the research indicates that there is a gap between the amount of collaboration supported by today's workplace and the amount that workers expect to be using in just under a decade's time. Failure to invest in collaborative technologies and updated collaborative workspaces will hamper productivity. This has an impact on people designing new workspaces or retrofitting existing ones today."

The Types of Collaborative Workspaces

The type of workspaces seen in the office is also likely to change. The frequent use of team spaces that incorporate collaborative technologies will increase from a fifth of people who currently report high usage to 52 percent in 2020. However, people expect to be using traditional meeting rooms far less - 40 percent said they currently use them regularly, compared to 27 percent who expect to be regularly using them in 2020. The use of the desk phone is also set to decrease from the half of people who use them frequently today to just a third.

"The research also reveals that one-size-fits-all workplace environments are less effective than those that are built for purpose. No two organizations are the same, so each one will need to customize its space to support its business model and culture. This drive toward mass collaboration will change the way companies think about the real estate they occupy. A higher proportion of company floor-space will be designed specifically to support collaboration, which means understanding the interplay between people, the real estate portfolio, technologies and working practices," added Dr. Puybaraud.

The Use of Technologies and Collaborative Workspaces Now and in 2020:

. Web conference - 19 percent reported high use currently, with 57

percent anticipating high use in 2020

. Two-dimensional video conferencing - 18 percent to 51 percent

. Team spaces with incorporated collaborative technologies - 20

percent to 52 percent

. Dedicated collaboration room - 18 percent to 36 percent

. Instant messaging - 33 percent to 54 percent

. Traditional meeting room - 40 percent to 27 percent

. Desk phone - 50 percent to 33 percent

. Three-dimensional video conferencing - 44 percent of office workers

anticipate high use in 2020

The use of video communication and real-time technologies is also set to increase substantially. White collar workers expect to be using web conferencing, instant messaging and video conferencing far more by 2020. The number of people regularly using web conferencing is expected to triple from 19 percent currently to 57 percent. Office workers also expect to be using collaborative workspaces that are still only at the developmental stage.


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